Purpose & Overall Relevance for the Organization:

Connect with our internal clients in relation to the experience provided and ensure together with the team, a rapid and effective response.

Key Responsibilities:

• Ensure that at all times, all areas of our entire premises (office, storage, shipping/receiving, mechanical, and parking) are maintained in function and appearance as vital parts of a first-class facility, in full accordance with all established safety, housekeeping and brand promotion standards.
• Lead all event and meeting setups, working with business leaders to proactively ensure all facility requirements have been addressed (including communications, contractor/vendor insurance requirements, signage, equipment, A/V, stage, chairs, HVAC
• Oversee and liaise in partnership with C&W coordinator with coffee, vending machine, janitorial, pest control, and hygiene services providers to monitor efficient and effective performance in maintaining a first-class office environment.
• Manage adequate stock levels of office supplies, coffee supplies, and janitorial supplies on an ongoing basis.
• Conduct Workplaces Orientations for new hires as part of Onboarding process.
• Serve as company concierge in regard to guests, clients, staff, providing tours of facilities, provide badge, parking validation as necessary.
• Ensuring that each conference room has necessary supplies and set up prior to meeting times, including AV equipment.
• Vendor procurement, purchase order creation and invoice tracking with vendors.
• Support internal food benefits with monitoring daily operational process.

Key Relationships:

• Human Resources Department
• Department Leads
• Building Administration
• External Vendors

Knowledge Skills and Abilities:

• Stakeholder Management
• Prioritization
• Communication Skills
• Problem-solving Skills
• Organizational Skills

Requisite Education and Experience / Minimum Qualifications:

• 1-2 years experience in business administration and or/design fields (engineering, architecture)
• Public Relations Experience
• Microsoft Office
• Intermediate English