Sr. Specialist Workplace - Maternity Leave Coverage

Purpose & Overall Relevance for the Organization:

Connect with our internal clients in relation to the experience provided and ensure together with the team, a rapid and effective response.

 

Key Responsibilities:

  • Ensure that at all times, all areas of our entire premises (office, storage, shipping/receiving, mechanical, and parking) are maintained in function and appearance as vital parts of a first-class facility, in full accordance with all established safety, housekeeping and brand promotion standards.
  • Lead all event and meeting setups, working with business leaders to proactively ensure all facility requirements have been addressed (including communications, contractor/vendor insurance requirements, signage, equipment, A/V, stage, chairs, HVAC
  • Oversee and liaise in partnership with C&W coordinator with coffee, vending machine, janitorial, pest control, and hygiene services providers to monitor efficient and effective performance in maintaining a first-class office environment.
  • Manage adequate stock levels of office supplies, coffee supplies, and janitorial supplies on an ongoing basis.
  • Conduct Workplaces Orientations for new hires as part of Onboarding process (currently manager does this)
  • Greet visitors/guests – validate against guest list, provide badge, parking validation as necessary.
  • Serve as company concierge in regard to guests, clients, staff, providing tours of facilities, recommendations for hotels, restaurants, points of interest, etc
  • Coordinate catering for meetings with support staff and caterers
  • Schedule meeting rooms, ensuring that each conference room has necessary supplies and set up prior to meeting times.
  • Assist with AV equipment for meetings.
  • Assist with daily management of facilities.
  • Primary support for Workplaces related projects, including renovations, reconfigurations of workstations and movement of employees.
  • Vendor procurement and coordination for special projects
  • Budget management in partnership with manager
  • Participation on regional-global projects related to Workplaces capabilities, including Sustainability, portfolio strategy, H&S, Workplace experience)
  • Partnership with DC facilities to perform any task guidance presented by the regional team

                                              

Key Relationships:

  • HR, Vendors
  • FLM members
  • HR Team
  • Finance
  • Workplace Regional team

 

Requisite Education and Experience / Minimum Qualifications:

  • 3-4 years experience in business administration and or/design fields (engineering, architecture)
  • Public relations experience
  • Office
  • Basic English level

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Sr. Specialist Workplace - Maternity Leave Coverage

Brand:  adidas
Location:  Bogota
TEAM:  Human Resources
State:  DC
Country/Region:  CO
Contract Type:  Full time
Number:  511279
Date:  May 15, 2024