Executive Assistant (6-month LTD)

THE OPPORTUNITY

 

We are looking for an Executive Assistant (6-month LTD) for our Global Brands team at our North American headquarters in Portland, OR.

The Executive Assistant will be responsible for providing a high level of administrative support to the Vice President and his/her department to ensure efficient management and running of the function on a day-to-day level.

 

DAY-TO-DAY RESPONSIBILTIES

 

  • Take charge of all kind of correspondence independently, to ensure timely and accurate response 
  • Format, type, and edit a variety of material, including correspondence, memos, minutes, reports, and confidential material
  • Create presentations, announcements, and newsletters
  • Schedule internal and external meetings/conferences
  • Coordinate and execute all travel arrangements for team members including flight and hotel booking, visa securing, car reservations, airport pick-up arrangements, and immediately providing solutions to problems requiring knowledge of department policies and procedures
  • Complete all travel expense reports for line manager
  • Proactively/independently carry out special projects and assignments
  • Assist in and coordinate projects and assignments as requested/directed
  • Take over administrative and coordinative tasks of department members as requested by line manager
  • Handle assigned operational tasks of respective department under supervision
  • Handle the department cost-center on a global level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
  • Manage new hire onboarding for all team members within department, which would include but not be limited to:
    • Coordination of new hire date
    • Ordering office supplies, laptop, mobile device
    • Support in setting up Concur profile for travel/expenses
    • Support in ordering Corporate AMEX card

 

General tasks:

  • Order office supplies
  • Coordination and administration of video conferences
  • Supporting office setups and moves within Headquarters
  • Maintain vacation overview for team
  • Proof reading of documents/presentations
  • Understands and provides information about standards and processes, including:
    • Submission & creation of Purchase Requests in ARIBA
    • Travel arrangements
    • Expense reporting
    • Laptop/Mobile phone orders

 

 

WHO WE’RE LOOKING FOR

 

A strong fit for the role will have:

  • 6 years of experience in job and is fully qualified/trained
  • Advanced knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook, and Teams). Role will require PowerPoint slide deck creation.
  • Project management experience preferred
  • Combined theoretical and practical knowledge including company policies and practices
  • Strong communication skills
  • High level of service orientation in dealing with internal and external stakeholders/customers
  • Good knowledge in related job areas
  • Good understanding of numbers
  • Good organizational skills
  • Excellent knowledge on new media & applications

 

 

ABOUT US 

At adidas we believe that through sport, we have the power to change lives. Our ambition is to be the best sport brand in the world and with that comes plenty of challenges. We thrive on solving these with the imagination and experience of our incredible teammates.  

Please note: 

  • adidas requires allUSbasedemployees to report COVID-19 vaccination status.Proof of vaccination is required in New York City. adidas is an equal opportunity employer and will consider requests for accommodation in accordance with all relevant state laws.    
  • adidas employees have returned to the office in a hybrid work environment. The working location of this role will be PORTLAND, OR.
  • Diversity and Inclusion at adidas means championing individual uniqueness and cultivating a culture of belonging in which everyone can create at their best. We embrace DIVERSE backgrounds, experiences, and perspectives and seek to create a workforce that REFLECTS our consumers and communities.

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Executive Assistant (6-month LTD)

Brand:  adidas
Location:  Portland
TEAM:  Administrative
State:  OR
Country/Region:  US
Contract Type:  Limited Duration
Number:  469428
Date:  Jul 26, 2022