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Executive Assistant-Indianapolis

Purpose:  

Provide administrative and project support to the Indianapolis Leadership team.

 

Key Responsibilities:

  • Communicate effectively by Teams, in person, via e-mail, and as required to positively reflect the goals and the best interests of the senior leadership.
  • Manage the calendar of the Leadership Team, helping to prioritize meetings and competing demands on availability.
  • Perform research and storyline creation for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the Leadership team.
  • Establish and perform practices that accurately maintain records/files and efficiently process information.
  • Ensure effective communications are established and maintained between Indy’s leadership team, adidas departments and facilities.
  • Treat all information with upmost confidentiality.
  • Plan meetings and workshops, including but not limited to, arrangements for facilities, catering, AV equipment, agendas, scheduling materials preparation and other related service.
  • Perform day-to-day administrative support services, meeting schedules and facilitation, travel arrangements, expense reports, and other services.
  • Support smooth departmental operation during VP’s absence.  Maintain communication with VP during periods of travel, prioritize communication, provide information, and facilitate or make timely decisions as knowledge permits.
  • Collect, sort and prioritize daily mail and correspondence for the Leadership Team; responding when appropriate.
  • Order and maintain supplies and equipment.
  • Code and route invoices for signature and timely payment.
  • Other duties and ad hoc administrative requests as assigned.

 

 

Key Relationships:

  • VP Supply Chain, NAM
  • Indy’s Leadership Team
  • Sr. HR Manager (Indy)
  • Executive Assistant of SVP SCM NAM

 

Knowledge Skills and Abilities:

  • Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
  • Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines
  • Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS PowerPoint.
  • Solid storylining skills that strengthen PowerPoint presentations and other special assignments.
  • Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law.
  • Ability to handle sensitive information with professionalism and confidentiality
  • Excellent verbal and written communication skills
  • Strong organizational and time management skills.

 

 

Requisite Education and Experience / Minimum Qualifications: 

  • Four-year College or University degree
  • Minimum three (3) plus years related senior level administrative experience.
  • Combination of education and experience may be substituted for degree.

 

adidas requires all US based employees to be vaccinated against COVID-19 or have an approved accommodation.  Proof of vaccination is required. adidas is an equal opportunity employer and will consider requests for accommodation in accordance with all relevant laws.  

 

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Executive Assistant-Indianapolis

Brand:  adidas
Location:  Indianapolis
TEAM:  Administrative
State:  IN
Country/Region:  US
Contract Type:  Full time
Number:  411368
Date:  Jan 3, 2022