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Executive Assistant temp. until 30.4.2022 (m/f/d)

Purpose & Overall Relevance for the Organisation:

 

Support the SVP Global Retail and deliver a high service mentality to ensure effective and efficient organization in the department.

 

Key Responsibilities:

 

  • Take charge of routine correspondence to ensure timely and accurate response
  • Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
  • Schedule and organize internal and external meetings/conferences
  • Coordinate and execute travel arrangements and support the entire Global Retail team (e.g. flight and hotel booking, Visa)
  • Support to complete travel expense reports
  • Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
  • Key contact for Internal Communication and owner of the Global Retail SharePoint
  • Maintain and update templates, department files and Organizational charts and assist in creating/revising of presentations
  • Assist in and coordinate projects and assignments as requested/directed

 

 

General tasks:

  • Order office supplies and administrate the shopping platform
  • Coordination and administration of investment requests (budget management)
  • Support the on boarding of new team members (workspace, hardware supply, master data maintenance, access rights, office supplies, etc.)
  • Supporting office setups and moves within HQ
  • Understands and provides information about standards, processes and policies
  • Support the teams in day to day business

 

Authorities:

 

  • i. A.

 

Key Relationships:

 

  • Global Sales (Global Retail, eCom and WHS)
  • Global Brand
  • Markets (Sales Organizations and Senior Leadership Global Retail)
  • Finance (Global, Sales and Brand)
  • Senior Executive Board Assistants

 

Knowledge, Skills and Abilities:

 

  • Creative and open-minded individual
  • High level of service orientation an passion in dealing with diverse internal and external stakeholders/ customers
  • Ability to work as adaptable and agile team player in a volatile and ambiguous environment
  • Very good communication skills
  • Fluent in written and spoken English is a must. Another language is a benefit
  • Very good organizational skills and basic project management skills
  • Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook) and affinity for tools
  • Experience from a Market Sales Organization will be a plus

 

Requisite Education and Experience / Minimum Qualifications:

 

  • +3 years of experience
  • Experienced in job and fully qualified/trained
  • Combined theoretical and practical knowledge incl. company policies and practices
  • Basic knowledge in related job areas

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Executive Assistant temp. until 30.4.2022 (m/f/d)

Brand:  adidas
Location:  Herzogenaurach
TEAM:  Administrative
State:  BY
Country/Region:  DE
Contract Type:  Temp
Number:  281739
Date:  Jan 7, 2021