Executive Assistant to Chief Digital Officer

Purpose & Overall Relevance for the Organization:


Provide a high level of administrative support to the Chief Digital Officer and the wider department, to ensure efficient management and running of the function on a day to day level.


Key Responsibilities:

 

  • Extensive and complex calendar management
  • Schedule internal and external meetings/offsites
  • Manage the CDO’s inbox. Monitor emails and answer on his behalf, flag urgent requests and follow up, ensure a timely and accurate response 
  • Coordinate and execute all travel arrangements for CDO including flight and hotel booking, visa applications, transfers, restaurant bookings
  • Take care of all expenses in a timely manner within the given deadline
  • Handle the department cost-center on a global level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
  • Take over administrative and coordinative tasks of department members as requested 
  • Handle assigned operational tasks of respective department under supervision
  • Work with other executive assistants within the company


General Tasks:

 

  • Approval of team expenses and holidays in workflow.
  • Onboarding new hires (e.g. IT and communication support when applying for a new laptop, I-pad or mobile phone) and invoice re-booking
  • Supporting office setups and moves within HQ
  • Maintain vacation overview for team
  • Proof reading of documents/presentations
  • Understands and provides information about standards and internal processes


Knowledge, Skills and Abilities: 

 

  • Extensive experience as a Management or Personal Assistant – Ideally in an International company
  • You’re a communications expert. Written or spoken, you make your point well and assert authority when it’s needed. Dutch & English preferred
  • Organised. Do you thrive in structured environments while taking initiative and being flexible too
  • Trustworthy? You understand the importance of discretion and confidentiality
  • Resilient? You’re strong willed and work well in a fast-paced work environment
  • Detail orientated?. You take great pride in your attention to detail
  • Strong Microsoft Office skills in Excel, Word and PowerPoint

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Executive Assistant to Chief Digital Officer

Brand:  adidas
Location:  Amsterdam
TEAM:  Digital
State:  NH
Country/Region:  NL
Contract Type:  Full time
Number:  464930
Date:  Sep 24, 2022