Executive Assistant Team Leader

Purpose & Overall Relevance for the Organization:
To provide efficient and effective administration support to SVP/MD APAC.

Key Responsibilities:
Planning & Coordination

  • Support in planning and management of workload for SVP APAC
  • Planning of smaller projects and tracking progress
  • Assist in coordinating certain activities from all departments as required.
  • Collect regular reports from all departments
  • Carry out special projects and assignments as requested; coordinate task forces in the company; compile, analyze, and prepare data for administrative reports and presentations
  • Assist to organize board meetings and Sr. Management Meetings as well as other external meetings


  • Provide general administrative support to SVP APAC, including Calendar Management, task management and follow up, filing of expense claims, meeting coordination, reception of visitors, receive and screen phone calls, translation etc
  • Create/Develop presentations for SVP APAC based off content and framework provided 
  • Keep track of travel and holiday plans of key members of the department via “Team Leave & Travel Calendar” 
  • Document meetings (take minutes) and track progress of follow ups/action points post meetings 
  • Filing and retrieval of key team documents online and offline via shared platforms
  • Route and answer routine correspondence not requiring SVP/MD’s attention to ensure timely and accurate response
  • Various ad hoc tasks and projects as and when required
  • Leading and supporting Personal Assistant Team.

Systems & Processes

  • Assist in development of systems and processes
  • Design and operate simple Excel and Access tools/reports
  • To be familiar with company policies and business operations
  • Able to resolve problems requiring knowledge of department policies and procedures


Knowledge, Skills & Abilities:

  • Excellent organizational skills
  • Excellent file management skills
  • Excellent interpersonal/communication skills 
  • Service oriented
  • Team player
  • Able to multi-task


Requisite Education & Experience / Minimum Qualifications:

  • Minimum of 7 to 10 years’ experience in a multinational company
  • University degree or above 
  • English fluency 
  • High level knowledge and skills in Microsoft products, especially Powerpoint

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Executive Assistant Team Leader

Brand:  adidas
Location:  Singapore
TEAM:  Administrative
State:  01
Country/Region:  SG
Contract Type:  Full time
Number:  313854
Date:  Mar 26, 2021