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Executive Assistant

PURPOSE & OVERALL RELEVANCE FOR THE ORGANISATION

  • Supports VPs Sourcing in all aspects as the coordination partner internally and externally. Provides full service administrative support for leaders and their departments. In parallel, coordinates cross-divisional supplier-facing Sourcing and GOPS leadership communications to maintain alignment of messaging. Leverage knowledge of these key stakeholder groups to coordinate local VN cross-team events.

 

Key Responsibilities:

  • Collects, sorts and prioritizes daily mail and correspondence for VP Sourcing; responding when appropriate.
  • Manages VP Sourcing’s calendar and helps to prioritize & schedule appointments.
  • Establishes and performs practices that accurately maintains records/files and efficiently processes information.
  • Represents the Department in a professional and courteous manner when interacting with both internal and external customers.
  • Organizes, coordinates and manages programs, events or conferences by arranging for facilities and caterer, issuing information or invitations etc.
  • Performs day-to-day administrative support services, meeting schedules and facilitation, travel arrangements & visa, shipping, expense reports, and other services for the VP Sourcing and his/her department. Provides solutions to problems requiring the knowledge of department policies and procedures.
  • Composes and prepares confidential correspondence, operational reports and other complex documents independently, to ensure timely and accurate responses.
  • Partners with Administrative counterparts (across divisions, HR and Corporate Services) to support local events including live and streaming Town Hall meetings; executive leadership visit activities; Long Service awards, Team Talk live streaming events, relocations and or renovation activities.
  • Support cross-divisional and GOPS supplier-facing leadership email communications related to strategy, events and coordinate annual air mail distribution of strategy materials.
  • Support supplier-facing events leader with supplier contact list management for annual summit invitation, awards and gala dinner invitation and seating plan.

 

Key Relationships:

  • All departments within Sourcing
  • All Group Functions that support Sourcing (i.e. CoE, Performance Management, Finance, HR, Legal, SCM and GIT, Corporate Services)
  • Local Supplier-facing leadership team (i.e. Country Managers, Office Managers)

 

KNOWLEDGE, SKILLS AND ABILITIES:

  • Strong organizational and time management skills.
  • Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
  • Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines. Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures and regulations.
  • Strong computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point
  • Excellent verbal and written communication skills in English & Vietnamese
  • Team player with very good interpersonal skills

 

Requisite Education and Experience / Minimum Qualifications:

  • Four year College or University degree
  • Minimum three (3) years related senior level administrative experience
  • Combination of education and experience may be substituted for degree
     

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Executive Assistant

Brand:  adidas
Location:  Ho Chi Minh City
TEAM:  Administrative
State:  65
Country/Region:  VN
Contract Type:  Full time
Number:  362048
Date:  Sep 6, 2021