Purpose:

• Performs administration tasks related to the efficient maintenance and processing of workplace, general administration, travel, and procurement.
• Support and organize various company activities and events.
• Provide high level of back-office support.

Key Responsibilities:

Administration:

• Implement aSL & local administration polices and office rules/objectives, makes sure all processes and procedures are up to date. Identify potential problems and offer appropriate solutions.
• Organize and support all office events: Quarterly & Annual Employee Meetings, Christmas Celebration, Partner Summit, SRC events, and etc.
• Work closely with car fleet companies and car coordinator for office car/shuttle daily operation.
• Provide orientation for new employees.
• Coordinate with designated travel agent in travel booking & visa application process optimization, step in for assistance when needed from colleague both inbound and outbound.
• Ensure company licenses/documents renewal and annual inspection in compliance with China Law.
• Back up on stationary requests, courier & customs clearance.

Workplace Management:

• Ensure that office safety and fire prevention issues are always given priority.  Raises any concerns to the superior.
• Manage workplace vendor, includes green plant, on site cleaning staff, periodic office cleaning, pets’ control, office & fixtures maintenance etc. Ensure premises at a high standard of decoration and efficiency.
• Work closely with cross organization workplace team for the coordination of office operations.

Procurement & Vendor Management:

• Source and review suppliers annually to make sure price competitiveness, high standard of quality and satisfactory service.
• Collect monthly statement from various suppliers, follow internal payment processing procedures, and submit the finance department accordingly.

Assists general ad hoc projects.

Key Relationships: 

• Department Managers
• Hong Kong head quarter Legal/Mobility/Procurement
• Other functions (OC functional departments, Admin, IT, HR, others)
• External: hotel and meeting venue, landlord, property management office, and all other vendors belongs to administration department

Knowledge, Skills, and Abilities:

• Good knowledge of MS Office applications
• Good command of written and spoken English and Chinese
• Good interpersonal and communication skills 
• Good organizing skill
• Result oriented and deliver on time in full all internal and external deadlines
• Detail orientated, demonstrated record as a team player
• Retain company confidentiality

Requisite Education and Experience / Minimum Qualifications: 

• University degree or equivalent in Business Administration.
• 3+ years administration experience, preferably in multinational environment.
• Passion and interest in athletic competition, sports or fitness related activities