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HR Team - Executive Assistant

PURPOSE & OVERALL RELEVANCE FOR THE ORGANIZATION:

 

Provide administrative support to the Senior Vice President HR and wider HR department to ensure efficient management and running of the HR function on a day-to-day level.

 

KEY RESPONSIBILITIES:

 

  • Take charge of all kind of correspondence independently, to ensure timely and accurate response
  • Working with sensitive and confidential employee data
  • Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
  • Maintain and update (sensitive and confidential) department/employee files, records, (organizational) charts, subscriptions and publications
  • Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts
  • Schedule internal and external meetings/conferences
  • Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
  • Complete travel expense reports
  • Handle the department cost-center on at the respective level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
  • Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
  • Proactively/ independently carry out special projects and assignments
  • Assist in and coordinate projects and assignments as requested/directed (please give examples)
  • Take over administrative and coordinative tasks of department members as requested
  • Handle assigned operational tasks of respective department under supervision

 

KEY RELATIONSHIPS:

 

  • HR team based in Amsterdam
  • HR Europe
  • Peers and stakeholders of VP HR Europe Markets & AMS HQ
  • Supporting functions: Finance, Procurement, Facilities, etc.

 

KNOWLEDGE, SKILLS AND ABILITIES:

 

  • Proven experience as an Executive Assistant, ideally in a dynamic and diverse work environment
  • An excellent service minded and can-do attitude. 
  • Pro-active E2E thinking, understanding dependencies and preferences
  • Very good language skills, English and Dutch both written and spoken
  • Strong communication skills, especially throughout all hierarchy levels
  • High level of service orientation in dealing with internal and external stakeholders/customers
  • Excellent in handling sensitive and confidential employee data
  • Outstanding organizational skills
  • First project management experience preferred
  • Excellent PC software skills
  • Excellent knowledge on new media & applications
  • Bachelor degree in Business, Human Resources, Communication, or any other related education field

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  HR Team - Executive Assistant

Brand:  adidas
Location:  Amsterdam
TEAM:  Administrative
State:  NH
Country/Region:  NL
Contract Type:  Full time
Number:  361093
Date:  Aug 31, 2021