HR and Payroll Administrator - EMS

Jb Purpose
To ensure that all HR administration and payroll input, queries and support is managed with 100% accuracy and with spee.d 


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.


•Work closely with the HR Administrator to input and process all necessary payroll data each month from the Retail checklist.
•Collate all retail staff’s echo-time and manual hours and leave to ensure hours are uploaded and payroll is processed accurately. 
•Input all new starters and terminations for retail and backoffice staff.
•Be the point of contact for all payroll queries and escalate to Payroll Manager when query cannot be resolved.
•Complete and issue UIF forms when requested.
•Submit monthly UIF declarations to Department of Labour.
•Reconcile and manage all third-party payment processing including for employees.
•Submit all necessary documentation for third party payments to adidas Benefits consultant.
•Owns and drives third party benefits exits and starters with Benefits consultant or directly with Third party supplier once documents have been received from HRBP for all starters and terminations.
•Creation of all payslip simulations as requested. 
•Identify and propose opportunities to improve payroll process where possible. 
•Manage the distribution of retail payslips.
•Create quarterly STATS submissions and submit to STATS SA on a quarterly basis.
•All payroll filing.


•Work with HRBP teams to ensure data accuracy for both retail and backoffice. 
•Manage the Organisation Workforce Management (OWM) process to ensure positions are activated and deactivated as and when required for both backoffice and Retail positions.
•Ensure all new joiners employment data is saved in the online employee folders.
•Offboard employees once resignation letters have been received (benefits, payroll etc).
•Keep HR sharepoint up to date, ensuring all electronic folders are up to date; documents are signed and payroll policies and procedures are up to date. Flag where any non-compliance exists.
•Ensure the staff allocation for OR and eCom is up to date and accurate and manage and distribute new codes on an annual basis. Update staff on all spend on a quarterly basis.
•Creation and distribution of SAP reports as required.


To perform this job successfully, an individual must have completed a relevant qualification and 2+ years working experience within an HR department of a medium-large organization. 
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills and Abilities
•SAP experience.
•Intermediate usage of excel.
•Ability to communicate effectively in English, both written and oral.
•Attention to detail and ability to work at speed but with accuracy.
•Ability to exercise good judgment and decision-making skills.
•Ability to build rapport and relationships with key stakeholders.
•High levels of discretion and confidentiality in all aspects of work

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  HR and Payroll Administrator - EMS

Brand:  adidas
Location:  Cape Town
TEAM:  Human Resources
State:  WC
Country/Region:  ZA
Contract Type:  Full time
Number:  493461
Date:  Jan 23, 2023