German Speaker - Meetings & Events Administrative Specialist (M/F/D)

adidas GBS in Porto is an international hub with over 35 different Nationalities all working together to drive the transformation to ONE adidas. It is the company's operational backbone, focusing on enhancing customer user experience, and providingconsistent skills and quality.
It delivers high quality services in the areas of Order to Cash (O2C), Source to Pay (S2P), Record to Report (R2R), Controlling & Reporting and Hire to Retire for adidas companies and subsidiaries located in Europe, North America and Latin America.
English is our official language, and we are always looking for new talent for the new teams and areas we continue to open.


Purpose & Overall Relevance for the Organization:

The purpose of this role is to provide consultancy, booking support and administration for internal customers in Europe and especially in Germany arranging meetings & events (M&E) securing compliance, customer satisfaction, process efficiencies and cost savings.


The incumbent will support the M&E teams in Porto and Herzogenaurach to ensure policy-, tax- and process compliance, fulfill process standards and achieve data delivery and optimize data accuracy for global events for business units from Europe, especially from its headquarters in Germany.


Key Responsibilities and General Accountabilities:

  • Meeting & Events
    • Provide consulting to internal customers and execute the M&E standardized process using the Global Meeting management tool Cvent
    • Propose, and book group accommodation and other meeting and event related content securing travel policy and fulfilling customer needs
    • Secure data completeness & correctness for meeting & events within event software for compliance and follow up taxation purposes
    • Provide payment services, internal recharges and support administration of Event Management Credit Card tasks
    • Transfer data to accounting & tax systems
    • Work closely with Travel Agencies regarding group related transportation bookings
  • Meeting & Events procurement:
    • Tender & negotiate meetings and events content (Accommodation, side events) securing travel policy by using the Global Meeting Management tool
    • Finalize M&E contracts with vendors


  • Policy & Process:
    • Execute the standard event process
    • Ensure all processes and policies are correctly being reflected in the systems used for business travel achieving compliance
    • Suggest global standard process improvements 
    • Execute the global T&E policy
  • Project Management
    • Support general Event projects and improvement initiatives


  • General Administration
    • Provide coordination and business support for the Meetings & Events team EMEA
    • Provide general administrative support


Key Relationships:

  • Global Travel, Expense & Meetings Team
  • GBS
  • GBS Hire to Retire (H2R) Human Resources
  • Employees (Traveler, Travel Arranger, Meeting Planer, Travel Approver)
  • Corporate Tax Department
  • External Supplier (Transportation-, Accommodation-, Travel Agencies, Event Agencies, Credit Card Companies)


Knowledge, Skills and Abilities:

  • Experience in Business Travel and/or Meetings & Events (M&E)
  • Very Good numerical and analytical skills
  • Good process, organizational and time management skills
  • Good skills negotiating and finalizing supplier contracts
  • High degree of customer and service orientation
  • Team Player mentality
  • Ability to work in a result oriented and fast-paced environment with different international cultures
  • Excellent English and very good Germany written and verbal communication skills
  • Excellent MS-Office skills (Outlook, Word, Excel, PowerPoint)


Requisite Education and Experience / Minimum Qualifications:

  • 2 to 4 years of relevant work experience in the accounting / business area
  • Minimum of 1-2 years of progressive work experience in relevant multinational functional area, ideally in a Shared Service environment
  • Fluency in English and German language

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  German Speaker - Meetings & Events Administrative Specialist (M/F/D)

Brand:  adidas
Location:  Porto
TEAM:  Accounting & Finance
State:  13
Country/Region:  PT
Contract Type:  Full time
Number:  367998
Date:  Nov 13, 2021