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Secretary

Secretary

Area:                                                                                                          adidas China

Department:                                                                                            Brand adidas

Director Reporting Line:                                                                        SVP Brand Director GCA

Indirect/Secondary Reporting Line:                                                     /

Subsidiary/Country:                                                                                China

Location:                                                                                                   Shanghai

GSMS Grade:                                                                                            P2

Number of Personnel Managed:                                                          /

Cost Center/Budget and/or Revenue Responsibility:                        No

 

 

Purpose & Overall Relevance for the Organization:

To provide efficient and effective administration support to SVP Brand Director GCA

 

Key Responsibilities:   

Planning

  • Support in planning and management of workload for SVP Brand Director GCA
  • Planning of smaller projects and tracking progress
     
    Management
  • Provide general administrative support to SVP Brand Director GCA, including Calendar Management, task management and follow up, filing of expense claims, meeting coordination, reception of visitors, receive and screen phone calls, translation etc
  • Provide general administrative support to other Brand adidas team members limited to only related team tasks/activities
  • Create/Develop presentations for SVP Brand Director GCA based off content and framework provided
  • Keep track of travel and holiday plans of key members of the department via “Team Leave & Travel Calendar”
  • Document meetings (take minutes) and track progress of follow ups/action points post meetings
  • Filing and retrieval of key team documents online and offline via shared platforms
  • Coordinate, integrate and follow up for internal meetings, reports and presentations
  • Coordinate key Brand adidas related team meetings and workshops
  • Various ad hoc tasks and projects as and when required

 

Financial

  • Closely work with Finance to ensure that the team is tracking OPEX properly by developing an internal system for T&E tracking on a monthly basis.
  • Ensure that the team is following internal processes for T&E by forecasting and managing the T&E according to budget allocated
  • To monitor the Actual vs. forecast and reallocate the required T&E budgets in alignment with VP
     
     
    System and Processes
  • Assist in development of systems and processes
  • Design and operate simple Excel and Access tools/reports

 

Key Relationships:

  • Brand adidas team members
  • All other adidas GCA management, Marketing, sales, HR, and finance department
  • adidas Country/Cluster team members
     
    KPIs
  • Timelines
  • Efficiency
  • Quality
  • Team satisfaction
  • Commercial Targets
     
    Knowledge, Skills and Abilities:
  • Excellent organizational skills
  • Excellent file management skills
  • Excellent interpersonal/communication skills
  • Service oriented
  • Team player
  • Able to multi-task

 

 

Requisite Education and Experience / Minimum Qualifications:

  • Minimum of 3 to 5 years experience in a multinational company
  • University degree or above
  • English fluency and Mandarin fluency

High level knowledge and skills in Microsoft produc

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Secretary

Brand:  adidas
Location:  Shanghai
TEAM:  Administrative
State: 
Country/Region:  CN
Contract Type:  Full time
Number:  323049
Date:  Jul 17, 2021