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Secretary

Purpose & Overall Relevance for the Organization:

To provide efficient and effective administration support to CCA VPs.

Key Responsibilities:   

Planning

  • Support in planning and management of workload for CCA VPs.
  • Planning of smaller projects and tracking progress

 

Management

  • Provide general administrative support to CCA VPs, including Calendar Management, task management and follow up, filing of expense claims, meeting coordination, reception of visitors, receive and screen phone calls, translation etc
  • Provide general administrative support to other team members limited to only related team tasks/activities
  • Keep track of travel and holiday plans of key members of the department via “Team Leave & Travel Calendar”
  • Document meetings (take minutes) and track progress of follow ups/action points post meetings
  • Filing and retrieval of key team documents online and offline via shared platforms
  • Coordinate, integrate and follow up for internal/external meetings, reports and presentations
  • Coordinate team meetings and workshops
  • Various ad hoc tasks and projects as and when required

System and Processes

  • Assist in development of systems and processes
  • Design and operate simple Excel and Access tools/reports

 

 

KPIs

  • Timelines
  • Efficiency
  • Quality
  • Team satisfaction
  • Commercial Targets

 

Knowledge, Skills and Abilities:

  • Excellent organizational skills
  • Excellent file management skills
  • Excellent interpersonal/communication skills
  • Service oriented
  • Team player
  • Able to multi-task

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Secretary

Brand:  adidas
Location:  Shanghai
TEAM:  Administrative
State:  SH
Country/Region:  CN
Contract Type:  Full time
Number:  349965
Date:  Sep 12, 2021