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Executive Assistant (m/f/d)

 

Executive Assistant

 

 

Area:                                                                                     GOPS

Department:                                                                         SCM Global

Direct Reporting Line:                                                         SVP SCM Global Operations

Indirect/secondary reporting line:                                      n/a

Subsidiary/country:                                                               adidas International Trading AG/Switzerland

Location:                                                                               Lucerne

GSMS Grade:                                                                                       P1

Number of Personnel Managed:                                          n/a

Cost Center/Budget and/or Revenue Responsibility:         n/a

 

 

Purpose & Overall Relevance for the Organization:

 

Provide administrative support to the (Senior) Vice President and his/her department to ensure efficient management and running of the function on a day to day level.

 

Key Responsibilities:

 

  • Take charge of all kind of correspondence independently, to ensure timely and accurate response

  • Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material

  • Maintain and update department files, records, (organizational) charts, subscriptions and publications

  • Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts

  • Create announcements and newsletters

  • Create presentations

  • Schedule internal and external meetings/conferences

  • Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures

  • Complete travel expense reports

  • Handle the department cost-center on at the respective level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions

  • Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date

  • Proactively/ independently carry out special projects and assignments

  • Assist in and coordinate projects and assignments as requested/directed (please give examples)

     

     

 

  • Take over administrative and coordinative tasks of department members as requested

  • Handle assigned operational tasks of respective department under supervision

     

    Key Relationships:

  • SCM Global team in Lucerne
  • HR Lucerne
  • Peers and stakeholders of SVP SCM Global Operations
  • Supporting functions: Travel, Facilities, etc

 

 

Knowledge, Skills and Abilities:

 

  • An excellent service minded and can-do attitude.

  • Pro-active E2E thinking, understanding dependencies and preferences

  • Very good language skills, particularly in English &German both written and spoken

  • Strong communication skills, especially throughout all hierarchy levels

  • High level of service orientation in dealing with internal and external stakeholders/customers

  • Outstanding organizational skills

  • First project management experience preferred

  • Excellent PC software skills

  • Excellent knowledge on new media & applications

     

    Requisite Education and Experience / Minimum Qualifications:

     

  • Bachelor degree in Business or Communication, or any other related education field

  • 2+ years of relevant work experience, ideally in a dynamic and diverse work environment

     

     

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Executive Assistant (m/f/d)

Brand:  adidas
Location:  Lucerne
TEAM:  Administrative
State: 
Country/Region:  CH
Contract Type:  Full time
Number:  199972
Date: