Senior Administrative Assistant

THE OPPORTUNITY

 

We are looking for a SENIOR ADMINSTRATIVE ASSISTANT for our GLOBAL BRANDS team at our North American headquarters in PORTLAND, OR.

The Senior Administrative Assistant provides a high level of administrative support to the superior and his/her department to ensure efficient management and running of the function on a day-to-day level.

 

DAY-TO-DAY RESPONSIBILTIES

 

  • Manage schedule of Direct Supervisor and recurring meeting agendas
  • Assist in creating/revising of presentations in Microsoft PowerPoint
  • Take charge of routine correspondence to ensure timely and accurate response
  • Format, type, and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
  • Maintain and update department files, records, (organizational) charts, subscriptions, and publications
  • Receive and screen telephone calls , monitor mail entry, and administer the department owned e-mail accounts
  • Support team in creating announcements and newsletters
  • Schedule internal and external meetings/conferences
  • Coordinate and execute all travel arrangements for team members including flight and hotel booking, visa securing, car reservations, airport pick-up arrangements, and solving standard problems in reasonable timeframe
  • Complete travel expense reports
  • Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
  • Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
  • Assist in and coordinate projects and assignments as requested/directed
  • Handle assigned operational tasks of respective department under supervision
  • Support team as well as management 

 

General tasks:

  • Executive schedule and calendar management
  • Coordination and administration of video conferences
  • Creating PowerPoint presentations to be presented in front of Senior Leadership
  • Proof reading of documents/presentations
  • Administration of the shopping platform including creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling. If necessary, internal & external requests for quotations
  • Coordination and administration of investment requests and inventory numbers, checking invoices
  • Administration of investment request workflow
  • Investment application (e.g. IT and communication support when applying for a new laptop, mobile phone, or device) and invoice re-booking
  • Maintenance of master data for temporary employees (< 1 year) and externals via the self-service tool.
  • Order office supplies
  • Maintain data systems as directed
  • Supporting office setups and moves within HQ
  • Maintain vacation overview for team
  • Understands and provides information about standards and processes

 

WHO WE’RE LOOKING FOR

 

A strong fit for the role will have:

 

  • Advanced working knowledge of Microsoft Office (strong emphasis on PowerPoint, Excel, Teams, and Outlook)
  • Proficient PC software skills
  • Very good command of English language both written and spoken. German a plus, but not required.
  • Good communication skills
  • High level of service orientation in dealing with internal and external stakeholders/customers
  • Good understanding of data/numbers
  • Good organizational skills
  • SAP knowledge

 

REQUISITE EDUCATION AND EXPERIENCE

 

  • 2-3 years of experience
  • Experienced in job and fully qualified/trained
  • Combined theoretical and practical knowledge including company policies and practices
  • Basic knowledge in related job areas

 

ABOUT US 

At adidas we believe that through sport, we have the power to change lives. Our ambition is to be the best sport brand in the world and with that comes plenty of challenges. We thrive on solving these with the imagination and experience of our incredible teammates.  

Please note: 

  • adidas requires allUSbasedemployees to report COVID-19 vaccination status.Proof of vaccination is required in New York City. adidas is an equal opportunity employer and will consider requests for accommodation in accordance with all relevant state laws.    
  • adidas employees have returned to the office in a hybrid work environment. The working location of this role will be PORTLAND, OR.
  • Diversity and Inclusion at adidas means championing individual uniqueness and cultivating a culture of belonging in which everyone can create at their best. We embrace DIVERSE backgrounds, experiences, and perspectives and seek to create a workforce that REFLECTS our consumers and communities.

 

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Senior Administrative Assistant

Brand:  adidas
Location:  Portland
TEAM:  Administrative
State:  OR
Country/Region:  US
Contract Type:  Full time
Number:  460510
Date:  Jun 21, 2022