Assistant Manager, Administration

Purpose

A key player in Global Sourcing in driving Sourcing’s vision to be the Most Agile, Most Competitive, Most Digitalized & Cleanest Supply Base in the industry. Assist daily operations of a Branch, Representative Office or Liaison Office to ensure the best employee experience in the Workplace. Work ethics uphold compliance with local law on labour, occupational health & safety, legal, etc. Flag updates and conflicts between the Company policies and local law.

 

 

Key Responsibilities

  • Provide administrative support to colleagues in accordance with directions and policies of the Company and local Country Management.  
  • Collaborate with other functional team within LOs and other sourcing entities on global office related initiatives, ensuring all departments and functional areas work together to achieve adidas’ overall objectives.
  • Implement aSL & local administration polices and office rules/objectives, makes sure all processes and procedures are up to date. Identify potential problems and offer appropriate solutions.
  • Work with fleet service vendor(s) on day-to-day operations. Identify improvement opportunities to upgrade fleet service level while optimizing cost control. Conduct research/analysis on office supplies and service providers (hotels, travel, furniture, office landlords, contractors, etc.) and perform initial negotiation in the best interests of adidas.
  • Prepare administrative documents such as draft office Contingency Plan, Official Letter... etc.
  • Manage and follow-up office administration/renovation projects.
  • Organize company activities such as All-Employee-Meeting (AEM), North Asia Core Leadership Meeting (NA CLG), Partner Summit, SRC events, global initiatives and other activities etc. Assists general ad hoc projects.
  • Workplace management includes on site cleaning staff, periodic office cleaning, office & fixtures maintenance etc. Ensure premises at a high standard of decoration and efficiency. Maintain office health & safety.
  • Coordinate with designated travel agent in travel booking & visa application process optimization, step in for assistance when needed from colleague both inbound and outbound.
  • Car fleet management: Work closely with car fleet companies. Act as car coordinator for office car/shuttle daily operation. Manage and evaluate drivers’ performance.
  • Ensure company licenses/documents renewal and annual inspection in compliance with China Law.
  • Be responsible for stationary requests, courier & customs clearance.
  • Flag any breaches of office discipline.
  • Collaborate with Information Technology to maintain technology systems’ availability.
  • Role model leadership to foster a culture of Diversity Equity & Inclusion that strives for an inclusive workplace.

 

Key Relationships

  • Office colleagues
  • Global Workplace
  • Global Finance
  • Global Legal
  • Technology
  • Human Resources
  • Strategy & Program (HK Hub Comm)
  • Local government officials
  • None-trade vendors

 

 

Knowledge, Skills and Abilities

  • Ownership quality that contributes to achieving the company’s strategic objectives and personal development goals.
  • Good people, influencing communication, and negotiation skills.
  • Proactive problem-solving and with ability to work independently.
  • Ability to drive initiatives and challenges status quo.
  • Possesses growth mindset and prioritize one’s betterment to enhance performance.
  • Ability to work independently under pressure and to deadlines.
  • Strong knowledge of MS office, especially PowerPoint and Excel.
  • Fluent in English communication.

 

 

Requisite Education and Experience

  • University degree in Business Administration or related field.
  • 3+ years professional experience in office administration or general affairs at multinational companies.

 

 

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Assistant Manager, Administration

Brand:  adidas
Location:  Shanghai
TEAM:  Administrative
State:  SH
Country/Region:  CN
Contract Type:  Full time
Number:  508964
Date:  Apr 12, 2024