Purpose & Overall Relevance for the Organization:

Within the framework of HR Services, we are providing excellent services and business competence regarding all HR Services related processes. As HR Services strives to combine competent and professional business partnering with a constant enhancement of services in an efficient and value-adding way, the role is vitally supporting this target by following key responsibilities.

Key Responsibilities:

• Performing general and more complex administration of HR Services, tools, programmes, and processes on a local and partially European and global level.
• Handle standard & complex inquiries & support (if required) to employees, HR, Finance and third parties.
• Perform within the HR Services team all defined processes which are related to all employee life-cycle actions including mobility topics on a regional or global level.
• Oversee and maintain the master data for employees (entries & terminations, sick leave, vacation files, statistics, general inquiries, etc.).
• Create HR documents along the employee life cycle such as employment contractual packages incl. mobility attachments, promotions, offboarding checklists etc. according to defined processes and standards.
• Perform and oversee bulk document creation and distribution processes.
• Administrate all type of local benefits (Ariba tool including).
• Maintain personnel and organizational data according to defined processes and standards incl. mass uploads.
• Ensure digitalization of documents and ensure a proper and accurate handled archiving of documents according to defined standards and processes.
• Support with reporting’s according to relocation, tax, and immigration data for national and international employee.
• Timely execution of standard and complex payroll tasks according to defined processes, schedules, and service levels in accordance with regional and local guidelines.
• Support the continuous improvement of payroll processes and the use of systems.
• Timely reporting and preparation of declarations and ensuring appropriate communication with tax authorities, social security, and all other state institutions.
• Support HR Manager and Payroll Operations in Internal and External Audits
• Act as a role model in compliance with the relevant laws and regulations as well as adidas’ Fair Play Code of Conduct and other internal policies and company agreement.

Key Relationships:

• GBS Operations and Process Excellence teams
• Employees
• External authorities, consultants, and suppliers
• HR Experts: Rewards, Mobility and Talent
• HR Partners
• Finance (Controlling, Taxes)
• Legal department

Knowledge, Skills and Abilities:

• Good level of affinity to and experience with Business computing solutions, ideally with SAP HR
• Strong analytical skills and detail-oriented work style
• Ability to work with high volume and transactional administration issues
• Team player mentality
• Strong customer focus and International service mind-set
• Ability to multi task as well as prioritize and complete tasks in order of importance
• Knowledge of Dutch payroll regulation within the retail business area
• Knowledge of Dutch labour law

Requisite Education and Experience / Minimum Qualifications:

• Working towards or CIPD qualified
• Minimum of 1-3 years of relevant work experience, ideally within an international matrix organization
• Excellent command of English  
• Strong experience with Business computing solutions, ideally with SAP HR tools
• Strong knowledge of MS-Office applications