Specialist Inbound (temp - 6 months)

Specialist Inbound




Area:                                                                                       Global Operations

Department:                                                                             Supply Chain Management

Direct Reporting Line:                                                           Inbound Delivery Manager

Indirect/secondary reporting line:                                          N/A

Subsidiary/country:                                                               China

Location:                                                                                Shanghai, China

GSMS Grade:                                                                                         P2

Number of Personnel Managed:                                           N/A

Cost Center/Budget and/or Revenue Responsibility:           9503312



Purpose & Overall Relevance for the Organization:


The mission of the inbound coordinator is to ensure the smooth operation within SCM Dept. in all aspects of related functions.


He/she will achieve this mission by:


  • Contacting agent/broker, shipping forwarder and transportation company for cargo receiving and delivering
  • Be the coordinator among other function departments and 3PLs
  • Daily tracking and recording for open orders
  • Uploading master data or tracking information to system



Key Responsibilities:



  • Coordinate with order placement team to get the inbound purchase order list with detailed product information, based on the launch schedule to arrange the orders ex-factory timely.
  • Coordinate with freight forwarder/broker for import & domestic inbound delivery.
  • Coordinate with marketing, retail, 3PL/ DC warehouses for goods inbound/outbound and delivery.



  • Perform the daily tracking for inbound delivery and ensure the imported orders arrival with committed lead-time and in good conditions.
  • Documentation for import declaration and preferential duty saving, monitor the whole process of customs formalities and problem shotting.
  • Monitor the performance of 3PL (freight forwarder, Customs brokers, transportation company) with committed service level.
  • Deal with the open claims with 3PL/PO team for those broken/shortage cases of inbound delivery ensure all claims settled properly.



  • Validate 3PL/ carrier/ Broker invoices based on agreed freight rate in conjunction with financial Dept.
  • Follow the claim issues till it is get fully resolved.
  • Collect Duty and VAT sheet to finance for VAT refund.
  • Collect Declaration form.
  • Prepare related docs and data to finance for Forex payment monthly.



System and Processes

  • Be familiar with company policies and business operations.
  • Be able to resolve problems requiring knowledge of department policies and procedures.
  • Responsible for producing various reports to SCM team members in a timely manner.
  • Ensures correct tracking and freight information are recorded timely.
  • Operation in AFS/HUB/PDM/BIZAGI systems.



Key Relationships:



  • Purchasing, legal, marketing, retail, finance, tax, logistics, OBF, GL&D, SCI, etc.



  • Shipping forwarders, local transportation companies, express/courier companies, Customs brokers, etc.



Knowledge, Skills and Abilities:


Knowledge / Experience

  • Previous experience as an import/ export specialist or coordinator.
  • Be proficient in customs clearance processes.


PC/Language/Other Skills

  • Excellent working knowledge of Microsoft software.
  • Fluent in English & Mandarin
  • Excellent organizational skills
  • Excellent communication and negotiation skills



  • Detail-oriented
  • Team work
  • Ability to multi-task
  • Stress proof
  • Self-motivated and able to work independently


Requisite Education and Experience / Minimum Qualifications:


  • College Degree, preferably with an international trade or logistics operation background.
  • Good business sense, at least 2-year experience in FMCG or high-end consumer goods enterprises.

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.

Job Title:  Specialist Inbound (temp - 6 months)

Brand:  adidas
Location:  Shanghai
TEAM:  Supply Chain Management
State:  SH
Country/Region:  CN
Contract Type:  Temp
Number:  431388
Date:  Jun 17, 2022