PURPOSE  

A key player in Global Sourcing in driving Sourcing’s vision to be the Most Agile, Most Competitive, Most Digitalized & Cleanest Supply Base in the industry. Manage daily operations of a Branch, Representative Office or Liaison Office to ensure the best employee experience in the Workplace. Meet compliance with local law on labour, occupational health & safety, individual income taxation, legal, and fiscal, etc. Escalate in case of updates and conflicts between the Company requirements and local law.  

KEY RESPONSIBILITIES  

• Provide professional administrative support to colleagues in accordance with directions and policies of the Company and local Country Management.  

• Manage communications on high level with Country Manager.  

• Collaborate with other functional team within LOs and other sourcing entities on global office related initiatives, ensuring all departments and functional areas work together to achieve adidas’ overall objectives.  

• Manage office day-to-day fleet management program. 

• Maintain office Contingency Plan in case of crisis. 

• Manage and follow-up office administration projects. 

• Role model leadership to foster a culture of Diversity Equity & Inclusion that strives for an inclusive workplace. 

• Ensure all sourcing operations and practices fully comply with adidas’ Responsible Sourcing & Purchasing Policy, adidas standards and legal requirements, while managing the relevant processes internally and externally 

Finance & Accounting  

• Overlook monthly accounting reports and rolling forecast on regular cadence.  

• Prepare and finalize operating expense budget on monthly/annual basis.  

• Monitor investments and fixed assets in accordance with budget and company policies.  

• Overlook operating funds in an effective manner.  

Workplace  

• Ensure office premises, fixtures and fittings are properly maintained at a high standard of decoration and efficiency.  

• Escalate of any breaches of office discipline and provide possible solutions.  

• Maintain office health & safety and always provide fire prevention given priority.  

• Negotiate terms for office supplies and service providers (hotels, travel, furniture, office landlords, contractors, etc.).  

• Organize company activities such as All-Employee-Meeting (AEM), global initiatives, Sports Day… etc.  

Information Technology  

• Purchase and maintain technology equipment in accordance with the investment guidelines.  

• Maintain system availability.  

KEY RELATIONSHIPS 

• Office colleagues 

• Global Workplace 

• Global Finance 

• Global Legal 

• Technology 

• Human Resources 

• Strategy & Program (HK Hub Comm) 

• Local government officials 

• None-trade vendors 

KNOWLEDGE, SKILLS AND ABILITIES  

• Leadership qualities that contribute to achieving the company’s strategic objectives and personal development goals. 

• Solid people, influencing communication, and negotiation skills. 

• Proactive problem-solving and with ability to work independently. 

• Ability to drive initiatives and challenges status quo. 

• Possesses growth mindset and prioritize one’s betterment to enhance performance. 

• Ability to work independently under pressure and to deadlines. 

• Strong knowledge of MS office, especially PowerPoint and Excel.  

• Fluent in English communication. 

REQUISITE EDUCATION AND EXPERIENCE  

• University degree in Business Administration, Finance or Procurement is preferred. 

• 5+ years professional experience in finance/accounting, and office administration or general affairs at multinational companies.