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Executive Assistant

Purpose & Overall Relevance for the Organisation:

Provide a high level of administrative support to the Vice President and their department to ensure efficient management and running of the function on a day-to-day level.

 

KEY RESPONSIBILITIES

  • Proactively manage the calendar of the Vice President including room bookings 
  • Coordinate and execute all travel arrangements for the Vice President and their first line team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
  • Complete travel expense reports
  • Coordinate team meetings and team offsites
  • Format, type and edit a variety of material, including correspondence, minutes, reports and confidential material
  • Maintain and update department files, records, (organizational) charts, subscriptions and publications
  • Create announcements
  • Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
  • Proactively/ independently carry out special projects and assignments
  • Assist in and coordinate projects and assignments as requested/directed
  • Take over administrative and coordinative tasks of department members as requested

 

KNOWLEDGE, SKILLS & ABILITIES

  • Excellent knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
  • Very good command of English both written and spoken. Dutch and/or German advantageous
  • Very good communication skills
  • High level of service orientation in dealing with internal and external stakeholders/customers
  • Good understanding of numbers
  • Good organizational skills
  • First project management experience preferred
  • Excellent knowledge on new media & applications

 

REQUISITE EDUCATION AND EXPERIENCE / MINIMUM QUALIFICATIONS

  • >6 years of experience
  • Experienced in job and fully qualified/trained
  • Combined theoretical and practical knowledge incl. company policies and practices
  • Good knowledge in related job areas

 

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

  • COURAGE: Speak up when you see an opportunity; step up when you see a need..
  • OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.
  • INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.
  • TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.
  • INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.
  • RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.


At adidas, we strongly believe that embedding diversity, equity, and inclusion (DEI) into our culture and talent processes gives our employees a sense of belonging and our brand a real competitive advantage.

– Culture Starts With People, It Starts With You –

By recruiting talent and developing our people to reflect the rich diversity of our consumers and communities, we foster a culture of inclusion that engages our employees and authentically connects our brand with our consumers.

Job Title:  Executive Assistant

Brand: 
Location:  Amsterdam
TEAM:  Corporate Services
State:  NH
Country/Region:  NL
Contract Type:  Temp
Number:  536879
Date:  Jan 16, 2026
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