Apply now »

Retail Administrator - EM South

PURPOSE & OVERALL RELEVANCE FOR THE ORGANIZATION

The Retail Administrator supports Retail Excellence and Operations by managing vendors, coordinating procurement, handling reporting, and providing key administrative support across South African retail stores.

 

KEY RESPONSIBILITIES

1. Vendor & Service Provider Management

  • Source and compare vendors, manage quotations, place orders, and coordinate deliveries.
  • Oversee supplies (shopping bags, stationery, security items, labels, cleaning/security services).
  • Maintain vendor lists and ensure stores receive only necessary stock.
  • Notify vendors of store openings/closures.

2. Purchase Order (PO) Management

  • Create POs for Retail Excellence, Operations, and Store Development.
  • Monitor spend vs. PO values monthly.
  • Align with Finance and service providers on payment processes.

3. Incentives & Payroll Support

  • Collate and submit incentive files to REMCO/payroll.

4. Reporting

  • Prepare and distribute daily, weekly, and monthly sales reports.
  • Produce store visit packs, sales breakdowns, PJN reports, leave balance updates, and employee discount distributions.
  • Ensure accurate reconciliation across LSC, SAP S4 Hana, DRS/BI.

5. Digital Tools & Device Administration

  • Maintain and update administrative digital records and store devices (Linear Pro, SAM, Addpay, iPhone, POS/MPOS, VoIP, Image/Sound devices, cloud systems).

6. Events & Travel Coordination

  • Coordinate quotes, bookings, logistics, and budgets for major company events (Road Shows, Cape Town Marathon, Otter Trail, UTCT, Black Friday, etc.).
  • Arrange travel (flights, accommodation, transport, meals).

7. Uniform Management

  • Administer uniform call‑offs and size curve compilation.

8. Communications Administration

  • Maintain year calendars, design notice board backings, update Masterfile’s, organograms, and Yammer posts.

9. Senior Operations Support

  • Support leadership with travel, claims, reporting, and diary management.

 

KEY RELATIONSHIPS

  • Global and Market: Excellence EM
  • Drive Vendor/Service provider working relationship.
  • Part of the overall cluster DTC
  • Cluster: DTC Retail Director, Retail Director Retail and Consumer Excellence, Senior Retail Operations Manager, Brand, HR, Payroll, Logistics & Finance, Retail District Managers, Retail Stores, Retail Excellence

 

KNOWLEDGE, SKILLS AND ABILITIES

  • Passion and knowledge of sports
  • Strong interpersonal skills (e.g. communication, negotiation)
  • Ability to work within a team environment and under pressure
  • Proven methodological skills (e.g. planning, analytical skills)
  • Advanced MS Office (Excel, PowerPoint, Copilot and retail systems)
  • Smartsheet, BI, and Grow platform proficiency.
  • Strong attention to detail, structured and process‑driven.
  • Excellent attention to detail
  • Structured, process-orientated and at the same time approachable with strong and confident interpersonal skills.
  • Experience with POs, vendors, reporting, and events/travel coordination

 

REQUISITE EDUCATION AND EXPERIENCE

  • Business Administration or Retail Diploma
  • Functional: minimum 3-4 years’ experience in administration
  • Cross-functional experience ideally with administration / sales / finance
  • Industry: sporting goods / retail / consumer goods
  • Retail operations exposure highly preferred

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

  • COURAGE: Speak up when you see an opportunity; step up when you see a need..
  • OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.
  • INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.
  • TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.
  • INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.
  • RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.


At adidas, we strongly believe that embedding diversity, equity, and inclusion (DEI) into our culture and talent processes gives our employees a sense of belonging and our brand a real competitive advantage.

– Culture Starts With People, It Starts With You –

By recruiting talent and developing our people to reflect the rich diversity of our consumers and communities, we foster a culture of inclusion that engages our employees and authentically connects our brand with our consumers.

Job Title:  Retail Administrator - EM South

Brand: 
Location:  Cape Town
TEAM:  Retail
State:  West
Country/Region:  ZA
Contract Type:  Full time
Number:  541602
Date:  Mar 3, 2026
Apply now »