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Executive Assistant, Commercial
Purpose:
Provide high-level executive and operational support to the SVP and leadership team, ensuring effective time
management, seamless coordination of priorities, and efficient execution of departmental activities.
Provide high-level executive and operational support to the SVP and leadership team, ensuring effective time
management, seamless coordination of priorities, and efficient execution of departmental activities.
Key Responsibilities:
Calendar & Time Management
• Own and proactively manage complex executive calendar, maintaining a 3–4-week forward view to
optimize time allocation.
• Act as a strategic gatekeeper, prioritizing meetings based on business impact, leadership priorities, and
KPIs.
• Ensure appropriate pacing of schedules, including buffer time, preparation blocks, and focus time for
critical work.
• Coordinate meetings across senior leaders, stakeholders, and global teams, managing time zones and
competing priorities.
• Anticipate scheduling conflicts and resolve them independently, ensuring minimal disruption to
leadership workflows.
• Monitor upcoming deadlines, key milestones, and decision points; proactively prompt leaders on
required actions or follow ups.
• Exercise judgment in delegating attendance or redirecting requests where appropriate.
• Develop deep understanding of leadership priorities and business rhythms to continuously optimize
calendar effectiveness.
• Own and proactively manage complex executive calendar, maintaining a 3–4-week forward view to
optimize time allocation.
• Act as a strategic gatekeeper, prioritizing meetings based on business impact, leadership priorities, and
KPIs.
• Ensure appropriate pacing of schedules, including buffer time, preparation blocks, and focus time for
critical work.
• Coordinate meetings across senior leaders, stakeholders, and global teams, managing time zones and
competing priorities.
• Anticipate scheduling conflicts and resolve them independently, ensuring minimal disruption to
leadership workflows.
• Monitor upcoming deadlines, key milestones, and decision points; proactively prompt leaders on
required actions or follow ups.
• Exercise judgment in delegating attendance or redirecting requests where appropriate.
• Develop deep understanding of leadership priorities and business rhythms to continuously optimize
calendar effectiveness.
Communication & Information Management
• Ensure effective and timely information flow across the department, including announcements,
updates, and key communications.
• Manage and maintain distribution lists and communication channels; coordinate and send department-
wide communications as required.
• Support executive correspondence when requested, exercising sound judgment and professionalism.
• Handle highly confidential information and communications with discretion, integrity and
professionalism.
• Support and execute sensitive or confidential tasks and initiatives as needed.
• Ensure effective and timely information flow across the department, including announcements,
updates, and key communications.
• Manage and maintain distribution lists and communication channels; coordinate and send department-
wide communications as required.
• Support executive correspondence when requested, exercising sound judgment and professionalism.
• Handle highly confidential information and communications with discretion, integrity and
professionalism.
• Support and execute sensitive or confidential tasks and initiatives as needed.
Meeting, Committee & Project Coordination
• Plan and support meetings and events, including agendas, materials, and logistics.
• Facilitate meetings as needed and ensure alignment on priorities, decisions, and outcomes.
• Coordinate town halls, offsites, and team engagements in partnership with stakeholders.
• Track actions, drive follow-ups, and ensure timely execution.
• Lead or support ad hoc projects, ensuring effective end-to-end coordination.
• Plan and support meetings and events, including agendas, materials, and logistics.
• Facilitate meetings as needed and ensure alignment on priorities, decisions, and outcomes.
• Coordinate town halls, offsites, and team engagements in partnership with stakeholders.
• Track actions, drive follow-ups, and ensure timely execution.
• Lead or support ad hoc projects, ensuring effective end-to-end coordination.
Operational & General Administration
• Manage departmental operations, ensuring efficient and streamlined processes.
• Oversee travel, expenses, and approvals in line with company policies.
• Support internal workflows, documentation, and record management (e.g., SharePoint, Teams etc.)
• Maintain communication channels, including distribution lists and collaboration tools.
• Coordinate office logistics and team support activities as needed.
• Act as a central point of contact for ad hoc requests from leadership and teams.
• Manage departmental operations, ensuring efficient and streamlined processes.
• Oversee travel, expenses, and approvals in line with company policies.
• Support internal workflows, documentation, and record management (e.g., SharePoint, Teams etc.)
• Maintain communication channels, including distribution lists and collaboration tools.
• Coordinate office logistics and team support activities as needed.
• Act as a central point of contact for ad hoc requests from leadership and teams.
Knowledge, Skills and Abilities:
• Proven ability to operate independently, applying sound judgment to prioritize and manage multiple
demands in a fast-paced, deadline-driven environment.
• Advanced proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint, Copilot) and ability to
leverage AI-enabled tools to enhance productivity and streamline workflows.
• Strong problem-solving skills, with the ability to make recommendations aligned with policies,
procedures, and regulatory requirements.
• High level of discretion and professionalism in handling sensitive and confidential information.
• Excellent communication, organizational, and time management skills, with strong attention to detail.
• Some travel may be required.
• Proven ability to operate independently, applying sound judgment to prioritize and manage multiple
demands in a fast-paced, deadline-driven environment.
• Advanced proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint, Copilot) and ability to
leverage AI-enabled tools to enhance productivity and streamline workflows.
• Strong problem-solving skills, with the ability to make recommendations aligned with policies,
procedures, and regulatory requirements.
• High level of discretion and professionalism in handling sensitive and confidential information.
• Excellent communication, organizational, and time management skills, with strong attention to detail.
• Some travel may be required.
Requisite Education and Experience / Minimum Qualifications:
• Four-year College or University degree and/or
• Minimum five plus years related senior level administrative experience.
• Combination of education and experience may be substituted for degree.
At adidas we offer a Hybrid work policy which requires attendance in the office Monday through Thursday, with the
flexibility to work remotely on Friday each week. For work requiring a high degree of collaboration or an in-person
presentation, in-office attendance is required even on Friday. On the rare occasion, after hours or weekend follow up
work may be required.
• Four-year College or University degree and/or
• Minimum five plus years related senior level administrative experience.
• Combination of education and experience may be substituted for degree.
At adidas we offer a Hybrid work policy which requires attendance in the office Monday through Thursday, with the
flexibility to work remotely on Friday each week. For work requiring a high degree of collaboration or an in-person
presentation, in-office attendance is required even on Friday. On the rare occasion, after hours or weekend follow up
work may be required.
adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We actively encourage individuals with disabilities to apply and will provide reasonable accommodations throughout the recruitment process. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.
At adidas, we strongly believe that embedding diversity, equity, and inclusion (DEI) into our culture and talent processes gives our employees a sense of belonging and our brand a real competitive advantage.
– Culture Starts With People, It Starts With You –
By recruiting talent and developing our people to reflect the rich diversity of our consumers and communities, we foster a culture of inclusion that engages our employees and authentically connects our brand with our consumers.
Job Title: Executive Assistant, Commercial
Brand:
Location:
Portland
TEAM:
Corporate Services
State:
OR
Country/Region:
US
Contract Type:
Full time
Number:
543886
Date:
Apr 22, 2026