Purpose:  

Supports VP in all aspects in being the coordination partner internally and externally.  Provides full service administrative support for VP and his/her division.  Takes responsibility for the division’s projects / event management.

Key Responsibilities:

• Performs day-to-day administrative support services, meeting schedules and facilitation, travel arrangements & visa, shipping, expense reports, and other services for the senior leader and his/her division. 
• Manages the senior leader’s calendar and helps to prioritize & schedule appointments, and responds when appropriate.  
• Keeps completely up-to-date with Sourcing and Product Operations direction, initiatives, objectives and achievements in order to support the senior leader.
• Supports smooth divisional operation during the senior leader’s absence.  Maintains communication with him/her during periods of travel, prioritizes communication, provides information and facilitates or makes timely decisions as knowledge permits.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records/transcribes meeting minutes.
• Represents the division in a professional and courteous manner when interacting with both internally and externally.
• Organizes, coordinates and manages the divisional programs, events or conferences.
• Communicates and collaborates with other divisions/organizations and coordinates for cross divisional activities.
• Composes and prepares confidential correspondence, operational reports and other complex documents independently, to ensure timely and accurate responses.
• Orders and maintains office supplies and equipment.
• Codes and routes invoices for signature and timely payment.

Key Relationships: 

• Leadership teams in all locations of the division
• Cross divisions in the Sourcing and Product Operations
• Functional departments including Administration, Finance, HR, Legal, IT

Knowledge Skills and Abilities:

• Strong organizational and time management skills.
• Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
• Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines
• Strong computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point.
• Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures and regulations.
• Ability to handle sensitive information with professionalism and confidentiality
• Excellent verbal and written communication skills in English & Chinese
• Team player with very good interpersonal skills

Requisite Education and Experience / Minimum Qualifications:    

• Four year College or University degree
• Minimum three (3) years related senior level administrative experience