Senior Manager Project Office

Area:                                                                                        Market GCA

Department:                                                                           Transformation Office

Direct Reporting Line:                                                          Director Project Office

Indirect/Secondary Reporting Line:                                     

Subsidiary/Country:                                                              China

Location:                                                                                  Shanghai

GSMS Grade:                                                                                 M3

Number of Personnel Managed:                                           -

Cost Center/Budget and/or Revenue Responsibility:          

Purpose & Overall Relevance for the Organization:

Develop, support and manage key initiatives across the organization to achieve GCA’s top priorities

He/she will achieve this mission by:

• Driving, guiding and consulting initiative owners in planning, execution and tracking of projects
• Providing deep-dive support on select initiatives with value-added analysis and business insights to drive initiative progress towards strategic goals
• Communicating with GCA management regarding initiative progress, risks, and recommended future actions
• Highlighting and communicating during regular Steering cadence how initiatives support and drive the overall GCA Strategy Roadmap

Key Responsibilities:

Project Planning

• Coordinate and manage initiative development, planning and prioritization processes across functions
• Engage with senior management to identify initiative owners and core team members
• Drive, guide and consult initiative owners to set initiative objectives, develop detailed plans and define KPIs
• Ensure project objectives are aligned with strategic direction of the organization

Project Management / Support / Communications

• Engage with initiative owners and senior management to determine role and contribution for each initiative
• Manage and guide the overall project life-cycle from start to finish
• Proactively recommend and align on additional support to be provided
• Work with initiative owners to build high quality and constructive project updates for management review
• Act as liaison and communication bridge across the organization to build alignment on initiative direction and priorities, and to manage cross-initiative interdependences 
• Proactively share best practices and escalate any potential issues, risks and new opportunities identified

Systems and Processes

• Provide active process management and value-added analysis – typically focused on initiatives that require:

• New or custom process development
• Ad-hoc data analysis and insight
• Heavy cross-functional alignment and management

• Prepare regular updates to senior management on overall initiative progress
• Coordinate with Human Resources on initiative KPI and performance evaluation

People Management

• Provide senior management with objective perspective on progress, priorities and directions while managing their expectations
• Provide advice and feedback to initiative owners and core members to ensure high quality, timely execution
• Act as communication bridge across the organization to build alignment on initiative direction and priorities, and proactively escalate any potential issues, risks and new opportunities identified

Training

• Drive and guide initiative owners to further develop project management skills and discipline

KPIs:

• Initiative achievement, contribution to initiative teams, and overall business impact
• Overall project leadership, communications, goal-oriented, problem solving, strategic influence.

Knowledge, Skills and Abilities:

1. Strong process and project management skills – organized approach but also able to be flexible to meet changing needs;

• Solid business sense and analytic/critical-thinking skills – able to solve problems using both conventional judgment and ad-hoc analysis;
• Strategic thinking and problem solving
• Team leadership – able to lead and influence project teams across different functions towards a common objective;
• Strong multi-tasking ability to handle multiple projects across various topics at the same time;

2. Willingness to learn and adapt –to build business acumen and develop general management competency;
3. Initiative & entrepreneurial – take initiative and proactively seek opportunity for improvement;
4. People oriented – ability to work with, service, and navigate across a wide network throughout the organization;
5. Confident communicator and presenter, especially to senior management

Requisite Education and Experience / Minimum Qualifications:

• University degree or above
• MBA or other business-related qualification
• 6-8 years of general business experience
• Experience with leading consumer brand
• Experience in leading management consulting firm is a plus
• Solid skills in Word, Excel, PowerPoint, Project, etc.
• Basic statistics and modelling knowledge
• Strong communication skills – written and spoken English and Mandarin