Purpose & Overall Relevance for the Organization:

Manage all aspects around GBS H2R, focusing on the HR Admin for Poland, including HR documents along the employee life cycle, HR administrative, Benefits administration and Reporting.

Within the framework of GBS H2R, we provide excellent services and business competence regarding all HR Services-related processes. As we strive to combine competent and professional business partnering with a constant enhancement of services in an efficient and value-adding way, the role is vitally supporting this target by following key responsibilities.

Key Responsibilities:

• Performing general and more complex administration of HR Services tools, programmes, and processes on a country and partially European and global level.
• Provide consultancy services and service excellence to the HR community regarding general and more complex issues.
• Handle standard & complex inquiries & support through ticket service or via phone (if required) to employees, HR, Finance and third parties.
• Perform within the GBS H2R & Payroll team all defined processes which are related to all employee life-cycle actions, including mobility topics.
• Create all kinds of HR documents along the employee life cycle such as employment contractual packages, promotions, offboarding checklists etc. according to defined processes and standards. The responsibility will partially be transitioned to the GBS Hub in Portugal, with continued oversight beyond the transfer.
• Perform and oversee bulk document creation and distribution processes.
• Maintain personnel and organizational data according to defined processes and standards.
• Ensure digitalization of documents and ensure a proper and accurate document organization and handled archiving of documents according to defined standards and processes.
• Administer all type of local benefits (Ariba tool including).
• Administer the recharging of costs for benefits, incl. mobility related.
• Timely reporting and preparation of declarations and ensuring appropriate communication with tax authorities, social security, and all other state institutions.
• Handle reporting related to relocation, tax, and immigration data for national and international employees.
• Facilitate the transmission of employee lifecycle data to Payroll Provider.
• Support the continuous improvement of payroll processes and the use of systems.
• Assist Manager GBS H2R & Payroll with Internal and External Audits.
• Support HR Partners and Finance Stakeholders in the review of OWM and TCoE reports.
• Participate regularly in workshops and meetings held by subject matter experts.
• Act as a role model in compliance with the relevant laws and regulations as well as adidas’ Fair Play Code of Conduct and other internal policies and company agreement.

Key Relationships:

• GBS Operations and Process Excellence teams
• Employees
• External authorities, consultants, and suppliers
• HR Partners
• HR Experts: Rewards, Mobility and Talent
• Finance (Controlling, Taxes)
• Legal department

Knowledge, Skills and Abilities:

• Good understanding of Polish labour law
• Ability to work with high volume and transactional administration issues

• Detail-oriented work style, hard work and diligence profile
• Ability to work under pressure as well as prioritizes and completes tasks in order of importance
• Good level of affinity to and experience with Business computing solutions, ideally with SAP HR, SAP SuccessFactors
• Team player mentality
• Strong customer focus and service minded
• International mind-set

Requisite Education and Experience / Minimum Qualifications:

• University Degree or higher
• 2-3 years of relevant work experience, ideally within an international matrix organization
• Excellent command of English and Polish
• Strong knowledge of MS-Office applications
• Specialized skills in Polish HR Admin topics, Polish labour law