Job Title: Senior Specialist - Local Supply & Embellishment

Area: Market Iberia

Department: Customer Fulfilment Iberia                                                                               

Direct Reporting Line: Local production & Embellishment Manager                          

Location: South Europe - Zaragoza

GSMS Grade: P1                                          

Number of Personnel Managed: N/A

Cost Centre/Budget and/or Revenue Responsibility: N/A

Purpose & Overall Relevance for the Organization:

• To support in the development and management of a third party supply network which excels in cost competitiveness, speed, innovation and agility.
• To provide South Market with exemplary service to ensure products are customised and supplied locally in a way that exceeds customer expectations
• To support in the provision of supply options for projects, services or products that cannot be fulfilled via the various adidas Group global supply chain solutions.

Key Responsibilities:

• Supplier Sourcing and Management

• Work with the Local Production & Embellishment Manager to develop a robust portfolio of suppliers to meet the requirements of the business, driving cost, lead times, innovation and quality.
• Establish and develop regular reviews of supplier performance, in accordance with KPI’s including input from key business partners to ensure smooth activation and de-activation of relationships as required.
• Ensure transparency, consistency and due diligence in our ways of working through development, roll out and maintenance of robust processes covering supplier activation, management and de-activation
• Ensure Ariba POs are raised for all associated activity and all invoices/payments approved accordingly.
• Maintain records of supplier agreements, costs agreed, services provided along with audit of T’s and C’s signed.
• As required, support the Local Production & Embellishment Manager and legal teams in review of the legal documentation and service agreements in place with suppliers
• With support of the Local Production & Embellishment Manager, execute regular supplier audits to ensure quality and adherence to adidas standards.  Maintain all required information on the FFC Portal.
• Work with Local Production & Embellishment Manager and our supply base to showcase new innovations to the business
• When necessary, negotiate settlement with suppliers in relation to any problems that have caused losses / additional costs to Market North

• Cost Competitiveness
  • Utilise standard purchasing techniques (negotiation, tenders, benchmarking, eAuctions etc.) to ensure that the most competitive prices are attained for all third-party supply requirements including embellishment and rectification.
  • Support in the provision of frequent price benchmarks to the business as well as specific operational project/job prices and invoice query resolution (prices confirmed with nominated supplier)
  • Track agreed costings for all 3rd party contracts, along with invoice reconciliation and approval as required

• Clubs/FEDS
  • Manage the transfer and sponsor order placement process.  Place all orders with suppliers and create and process Ariba for all related orders.
  • Manage top-up order process and conduct monthly reconciles to ensure continuity of supply.
  • Review and provide approval for monthly supplier statements and other associated costs.

• Project Co-ordination
• Where required, co-ordinate specific initiatives which are heavily driven by 3rd party activity. Initiate stakeholder review meetings to agree any project management accountabilities and ensure all stakeholders are aware of their responsibilities.
• Create and maintain project timelines / critical paths for projects, ensuring supporting documentation is created and saved centrally for future reference
• Communicate with internal stakeholders and 3rd parties to ensure adequate capacity is allocated to adidas, ensuring on-going visibility and effective management throughout length of projects
• Execute regular review of the progress and success of projects, including feedback from all stakeholders at the end of projects, to drive best practice for future initiatives
• Maintain exemplary communication with all stakeholders, not limited to but including project/job progress, problem areas or significant changes to supply conditions that could have a positive or negative effect on performance

• Processes
• Work with the Local Production & Embellishment Manager and all stakeholders to support continuous improvement in our processes
• Communicate adidas standard processes (SOPs) and cross functional process manuals to suppliers and ensure they are understood and adhered to (when applicable detail within service agreements).

• Team Support

• • Where necessary, support the wider Customer Fulfilment team to secure excellent service as required across the department.

Key Relationships:

• Local Production & Embellishment Manager
• Additional Handling Co-ordinator
• CTC Team
• Sales & Customer Services Teams
• Sports Marketing
• Distribution
• Transportation/Carriers
• Customs team
• Inbound Planning Team
• Marketing & Communication Services
• Global Operations Teams
• Local Suppliers
• External Customers

Knowledge, Skills and Abilities:

• Team player
• Decision maker under pressure
• Customer focus
• Change manager
• Adaptable
• Results-oriented
• Capable of managing multiple projects at one time
• Excellent communication skills – recognising the needs of different individuals
• Trustworthy / ethical

Requisite Education and Experience:

Desirable 3 years’ experience within a Logistics role and educated to degree level standard, in addition to showing evidence of the requisite competencies the candidate/incumbent must demonstrate the following:

• Good organisation and time management skills
• Ideally have some knowledge of Sourcing &/or Commercial Buying processes.
• Ability to understand, focus on and resolve day to day issues within the agreed parameters
• Good IT skills ;knowledge of Excel, Outlook, a knowledge of SAP AFS would be an advantage
• Good presentation skills
• Supply chain knowledge essential
• Process driven